Duties and responsibilities:

Office Services:

• Oversee all office services duties in the office and ensure that office is operating smoothly

• Manage office supplies inventory and place orders as necessary

• Provide other administrative support, including scheduling group meetings, customer visits, and catering

• Perform receptionist duties: greet visitors, and answer and direct phone calls

• Receive and sort incoming mail and deliveries, and manage outgoing mail

• Plan in-house or off-site employee and/or customer activities, including celebrations, virtual local & global activities, conferences, etc.

• Develop office policies and procedures, and ensure they are implemented appropriately

• Identify opportunities for process and office management improvements, and design and implement new systems

• Identify and implement initiatives, tools, and services that enhance team member’s working experience

• Concur support

Facilities Management:

• Management of facility property management company, including ensuring service level expectations are met

• Office cost planning, monitoring, and optimization

• Act as key point of contact for all facility related escalations to ensure quick resolution of any complaints

• Monitor and coordinate payment for utilities and office overhead costs

• Liaise with facility management vendors including cleaning, security services, catering

• Monitor headcount and plan office workspace accordingly

Your professional profile:

• Bachelor’s Degree is a minimum

• Minimum 3 years of work experience in an administrative/office management role ( for internal candidates – 1 year in CHR)

• Fluent Polish and English on B2+

Your skills:

• Strong organizational and time management skills, and ability to prioritize

• Must have exceptional attention to detail

• Excellent communication and interpersonal skills

• Strong problem-solving skills and analytical abilities

• Must be proficient with Microsoft Office

• Strong interpersonal skills to interact positively with all employees

• Values a diverse and inclusive work environment

What does C.H. Robinson offer you?

• Real career possibilities and the opportunity to develop your talent in a fast moving, global organization

• A positive and open environment which encourages thinking outside the box

• Use and develop your language skills in our international work environment. Our offices speak over 26 European languages each day

• Employment based on an employment contract

• Benefits package which includes: cafeteria system, private medical insurance, unlimited access to training platform Percipio and GoFluent, Employee Assistance Program ICAS

• Many fun events e.g. Christmas party, Pumpkin carving contest, “Fat Thursday”, International Women’s day, Team building activities

• Positive and open environment which encourages thinking outside the box!

Questioning if you meet the mark? Studies have shown that women and people of color may be less likely to apply unless they match the job description exactly. Here at C.H. Robinson, we’re building a diverse and inclusive workplace where all employees feel they belong. If this position excites you, we welcome you to apply whether you check all the preferred qualifications or just a few. You may just be our next great fit!

Why Do You Belong at C.H. Robinson?

Standing out among the world’s largest logistics platforms, C.H. Robinson solves logistics problems for companies across the globe and across industries, from the simple to the most complex. For 100+ years, our global suite of services has innovated trade to seamlessly deliver the products and goods that drive the world’s economy. With 20 million shipments annually for 100,000 customers, and millions of dollars contributed to support causes that matter to us, our people and technology literally move the world.

As a FORTUNE 200 company, FORTUNE has also named C.H. Robinson one of the World’s Most Admired Companies 2022. Headquartered in Eden Prairie, Minnesota, we are proud to be recognized as one of LinkedIn’s Top Companies in Minneapolis-St. Paul 2021. And we’re not stopping there… Join us as we collaborate, innovate, and work as one global team to make life better and more sustainable for our customers, communities, and world.