The Executive Assistant will provide professional level administrative and project management support to executives at C.H. Robinson. In this position, the Executive Assistant will be responsible for full calendar management, presentation and document preparation, travel scheduling and project coordination with strong attention to detail and a high-level of professionalism.  In this critical role, the Executive Assistant will also communicate and coordinate with a wide variety of external and internal stakeholders at a variety of levels, oftentimes as the first impression and point of contact for executives.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of this position consists of, but are not limited to, the following:

• Manages all aspects of the executive’s daily, weekly, monthly and annual calendar which includes calendar scheduling, time management, agenda preparation and meeting room bookings
• Books and coordinates all travel details including preparation of detailed travel itinerary for the executive
• Creates, develops and collaborates on presentations for board, leadership, department and customer meetings
• Helps manage projects and initiatives ensuring timelines are met, the correct audiences are involved, and resources are allocated appropriately
• Organizes, prioritizes and summarizes data, materials and information for the executive’s review
• Maintains all records, reports and files for the executive in an organized manner
• Assists with completing and filing of expense reports
• Creates and maintains documentation of standard operating procedures
• Provides phone and ad hoc support, as needed
• Remains confidential and uses extreme discretion with sensitive company information
• Stays abreast of and implement emerging ideas that can be incorporated into operational responsibilities
• Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group
• Other duties or responsibilities as assigned according to the team and/or country specific requirements

QUALIFICATIONS

• Minimum 4 years of professional experience
• Minimum 2 years of experience supporting an executive

Preferred:

• Bachelor’s degree from an accredited college or university
• Advanced proficiency in Microsoft Office Suite of programs
• Professional, service-minded and goes above and beyond to assist others
• Organized and detail-oriented; strong ability to prioritize and manage multiple tasks and responsibilities
• Acts with a sense of urgency, is solutions-oriented and proactive in identifying and bringing forth new ideas
• Ability to influence and effectively work with others throughout the organization
• Exceptional written and verbal communication; communicates effectively with all levels in an organization
• Thrives in a fast-paced environment with last minute requests and changing and competing priorities
• Effective at building and developing relationships; strong collaborator and team player
• Values a diverse and inclusive work environment

Your Health, Wealth, and Self

Your total wellbeing is the foundation of our business, and our benefits support your financial, family and personal goals. We provide the top-tier benefits that matter to you most, including:

• Group Mediclaim Policy (GMC)

• Group Personal Accident (GPA) policy

• Covid-19 related coverage and reimbursement

• Employee State Insurance Corporation (ESIC)

• Group Term Life (GTL) Insurance Plan for employees

• Employee Stock Purchase Plan (ESPP)

• Investment Declaration & Flexi Benefit Plan

• Variable Pay based on position

• Flexible work arrangements

• Paid Privilege, Casual and Sick Leaves

• Paid Maternity & Paternity Leaves

• Paid Compassionate Leaves

• Paid Public Holidays

• Paid time off to vote

• Reward & Recognition Program

• Wedding Allowance

• Special Mobility Assistance

• Employee Wellness Initiatives

• Plus a broad range of career development, networking, and team-building opportunities

Equal Opportunity Statement

C.H. Robinson recognizes the value of equal employment opportunity and is committed to promoting fairness, equity and diversity in the workplace. As an equal opportunity employer, we may invite you to complete the voluntary self-identification. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment, Any information provided will be kept confidential, and separate from your employment application. This information may be used for diversity reporting purposes in accordance with applicable local law.

Why Do You Belong at C.H. Robinson?

C.H. Robinson solves logistics problems for companies across the globe and across industries, from the simple to the most complex. With $22 billion in freight under management and 19 million shipments annually, we are one of the world’s largest logistics platforms and rank in the FORTUNE 200. We’ve been an innovator in logistics for over 100 years. Our global suite of services accelerates trade to seamlessly deliver the products and goods that drive the world’s economy. With the combination of our multimodal transportation management system and expertise, we use our information advantage to deliver smarter solutions for more than 90,000 customers and 450,000 contract carriers on our platform. Our technology is built by and for supply chain experts to bring faster, more meaningful improvements to our customers’ businesses.

As a responsible global citizen, we contribute millions of dollars to support causes that matter to us and our people. FORTUNE has named C.H. Robinson one of the World’s Most Admired Companies 2024, showcasing our position as a leader in our industry. Our commitment to excellence is further affirmed by being named a Great Place to Work 2023-24 by the Great Place to Work Institute, one of Forbes’ Best Employers for Diversity and one of America’s Greatest Workplaces in 2023 by Newsweek. Join us as we collaborate, innovate, and work as one global team to make life better and more sustainable for our customers, communities, and world. For more information, visit us at www.chrobinson.com.